Switching is the hard part. So we do it for you.

Nobody stays on a spreadsheet stack because they love it. They stay because the spreadsheet holds a decade of member records, dues history, and donor relationships, and re-typing all of it into a new system is a job no volunteer has time for. That job is the whole reason switching feels impossible. So for our founding customers, we do it ourselves.

Send us the files you already have. Someone on the EnsembleBase team reads them the way you would, maps every column, imports everything into a private workspace, and walks through it with you over email until it looks right. You never retype a name, and your group never notices a gap.

What we migrate

The short version: the records that make your group your group. In a typical migration that means:

It all comes in from the files you can already produce: CSV or Excel exports from Chorus Connection, exports from Little Green Light, Google Sheets, or the workbook a volunteer built in 2013 with a tab per season. The files don't need to be tidy. Inconsistent section names, duplicate rows, and the member listed three ways are normal, and sorting that out is part of the service — we flag every judgment call for you instead of guessing.

How it works

1. 1

   Send us your exports

   Export what you have from your current tools and email us the files. Any format you can produce is fine, and you never share a password with us.
2. 2

   We map and import, you review

   We match your columns to EnsembleBase, import everything into a private workspace only you can see, and send you a summary of what landed where, plus any questions. You click around your own data and tell us what to fix.
3. 3

   Go live when it looks right

   When the workspace matches your records, you invite your members and start running the group from it. For most groups the whole process takes a few days from sending the files.

Prefer to organize it yourself first?

Some administrators want to consolidate their spreadsheets before handing anything over, and that works too. Start from our roster template: the columns match what we import, so whether you send it to us or bring it in yourself later, nothing gets lost in translation.